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The Aging Premises-Based Contact Center and The Cloud

As legacy contact centers age, many believe the premises-based contact center may soon become extinct. The large clunky equipment of a premises-based infrastructure has typically been in place for many years requiring constant maintenance and upgrades. At a time when multi-location contact centers are more common than single-site operations, managing technology for each physical location can be unwieldy and unreliable. Cloud technology provides multi-dimensional solutions that minimize downtime and maximize ROI with little to no onsite intervention. Understanding the benefits of a cloud migration and its potential to transform the most critical components of an operation can be a major factor in determining if the move is the right one for your organization.

The Premises-Based Contact Center vs. The Cloud

A premises-based contact center refers to a technology infrastructure or solution that is just as it sounds – “on premises” or also known as “on-prem.” Everything from the hardware to software or switches to headsets is controlled internally and requires an ongoing investment and upkeep on the part of the organization. While an on-prem infrastructure may seem like the right fit for smaller and single-site operations, system modifications or upgrades can be challenging as lead times are substantially longer than what is experienced in a cloud-based set-up.

A cloud-based contact center (also commonly known as a hosted contact center) is a customer service operation with all the basic elements of a contact center solution provided as a network service, without the need of on-premises hardware. This includes Automatic Call Distributor (ACD), Computer Telephony Integration [CTI], Interactive Voice Response [IVR], Dialers and CRM Integrations.1 The cloud-based contact center equips companies with the ability to seamlessly service customers in the age of digitization and easily adapt to customers’ expectations as the business evolves.

To Cloud or Not to Cloud? The Answer is Clear

Contact center professionals know firsthand how painful the setup process can be when deploying an on-prem infrastructure. Someone more than likely had to be in attendance for a site visit, set up the procurement of the equipment, coordinate the installment, figure out licensing and more. The standard on-prem contact center setup can be complicated and stretch out over several months whereas cloud contact center requirements reduce this lead time by more than 50% with added benefits.

CapEx Savings
  • Pay-as-you-go and only for what you need
  • Eliminate upfront costs and expensive upgrades for your contact center
  • Meet SLA goals with scalable cloud technology
Improved Agent Efficiency
  • Intuitive interface empowers agents to handle customer data across various channels, resolving inquiries with greater precision
  • Efficient routing matches customers with the most qualified agents for optimal customer experiences
Greater Scalability
  • On-demand nature of cloud solutions allows for true scalability
Wide Range of Contact Center Operations Solutions
  • Workforce Gamification
  • WFM Optimization
  • Call Recording
  • Speech and Text Analytics
  • Call Distribution and Queue Management
Reduced Costs
  • Cloud solutions are highly cost-efficient and reduce significant upfront spend
  • Allows contact centers to integrate platforms and lower costs by using a pay-as-you-go consumption model
Enhanced Security
  • Provides companies the flexibility of securing sensitive data in a private cloud while storing fewer sensitive data in a public cloud at a reduced cost
  • Cloud solutions typically offer stronger disaster recovery functions than on-premises solutions2
Enhanced Customer Experiences
  • With WFM optimization tools and a companies’ ability to staff skilled agents around the world 24×7, wait times decrease and customer friction diminishes
  • Customer engagement preferences are changing with increased interest and acceptance of digital interactions (AI, Social Media, SMS); cloud solutions enable companies to streamline the integration of seamless omnichannel engagement options with more personalized experiences

While the advantages of a cloud contact center are clear, pitfalls may exist leading up to the migration that can impact costs. The key to a successful cloud migration is performing the proper due diligence ahead of deployment. Research has shown that implementing adequate controls before beginning a migration can save 16% to 25% of total migration costs. Without pre-migration benchmarking, cloud migrations can result in parallel environments running far longer than expected. An experienced implementation partner is vital to executing a successful and cost controlled cloud migration.

The harsh reality is legacy contact centers have not aged gracefully, and as time passes, the drawbacks of not migrating to a cloud solution can far outweigh the advantages of an on-prem environment. Reduced agility, lack of business intelligence and limited operational tools will be the fate of companies that do not consider the benefits a cloud solution brings. The end result of an unadaptable legacy infrastructure is often a poor customer experience which can be devastating to a business as customers’ preferences change. The right cloud migration will provide a robust set of solutions that will optimize an IT ecosystem and enhance the overall customer experience at any stage of the customer engagement lifecycle.

To learn more about how PPT Solutions can help you with your contact center cloud migration please visit us at pptsolutions.com.

1. https://www.ameyo.com/blog/6-benefits-that-make-a-compelling-case-for-cloud-based-call-center-software
2. https://callminer.com/blog/cloud-vs-premise-call-centers-key-differences-benefits/
3. https://blog.newrelic.com/technology/cloud-migration-insights/

Recognized by Inc.com as one of the nation’s fastest growing companies and a certified Great Place to Work®, PPT Solutions empowers clients with business solutions that deliver exceptional performance, outstanding customer experiences and measurable results.

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